| The project management will start with an establishment of the consortium Executive board where every partner of consortium will be presented by the member of their institution. The board will be responsible for development management strategy and supervise all management activities: partnership and financial management, activity scheduling and reporting. The main instrument for this will be an e-Handbook that will be created on basis of logical framework matrix and work plan, and outline the entire project: human, financial and technical resources, risks, performance measures, tasks and outputs, delivery documents, events, performance analysis - reporting mechanisms. The use of such disciplined framework as the e-Handbook will ensure the accomplishments of project aims and objectives with available resources and in line with the funding policy provided in the Grant Agreement.
The project consortium will tailor an Involving Management approach, where a coordinator, University of Deusto (P1), is supported by a national coordinator in Ukraine, NTU”KhPI” (P11), as well as by project leaders of consortium institutions of Programme and Partners Countries. The P1 will be responsible for effective running of the project what includes the communication with the European Commission, administration of resources, project monitoring and management (WP8) and the coordination of activities. The P1 has experience in participating and coordinating international projects, e.g. it coordinates OLAREX (518987-LLP), MAKEWORLD (KA201-004966), co-leader in iCoop (530278-TEMPUS) and participates in NeReLa (543667-TEMPUS), Go-Lab (FP7). This experience makes them the appropriate partner to coordinate the project employing appropriate communication mechanisms, action protocols, control, and monitoring systems. With the same criteria P11 was chosen for national coordination – with more than a decade of experience in Tempus. The same approach is used for other WPs leading – a bond between UA and EU HEI. The WP leadership is allocated according the partners’ expertise. E.g., Quality Austria (P4) is responsible for WP5 – Quality with UA PTU (P8) as the co-leader. The UA HEIs are leaders in WP1, WP2, WP3, WP4and WP6 and EU HEIs are leaders in WP5, WP7 and WP8. The WP’s leaders will delegate the task responsibility to consortium members thereby engaging all partners to play actively different roles in performance of WPs.
Each UA HEI will develop a Game Hub infrastructure, game lab and learning and teaching resources, according to their needs, while EU partners will train and support them in these activities. Therefore, the amount of allocated days for GameHub production in UA HEIs is higher than in EU. Additionally P1-P6 need an extra working days for adapting existing in their institutions courses to education needs of P7-P13. The max person/days are allocated for Development tasks: to settle Game Hub including game lab, train university teachers, develop learning/teaching resources and organize the Pilot. The workload for other activities is presented downward: Dissemination/Exploitation, Quality and Preparation. Because of nature of the CBHE, UA universities will be the main “owners” of the project ensuring the future sustain exploitation and making it work in their HEIs and their society.
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