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BUSINESS ENGLISH VOCABULARY

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Useful telephone vocabulary and phrases

 

Making contact : § Hello / Good morning / Good afternoon ... § This is John Brown speaking § Could I speak to ......... please? § I'd like to speak to ..... ..... § I'm trying to contact .........
Giving more information: § I'm calling from Tokyo / Paris / New York / Sydney ... § I'm calling on behalf of Mr. X ...
Taking a call : § X speaking. § Can I help you? / How can I help You?
Asking for a name / information : § Who's calling please? § Who's speaking? § Where are you calling from? § Are you sure you have the right number / name?
Asking the caller to wait : § Hold the line please. § Could you hold on please? § Just a moment please.
Connecting : § Thank you for holding. § The line's free now ... I'll put you through. § I'll connect you now / I'm connecting you now.
Giving negative information : § I'm afraid the line's engaged. Could you call back later? § I'm afraid he's in a meeting at the moment. § I'm sorry. He's out of the office today. / He isn't in at the moment. § I'm afraid we don't have a Mr./Mrs./Ms./Miss. ... here § I'm sorry. There's nobody here by that name. § Sorry. I think you've dialed the wrong number./ I'm afraid you've got the wrong number.
Telephone problems : § The line is very bad ... Could you speak up please? § Could you repeat that please? § I'm afraid I can't hear you. § Sorry. I didn't catch that. Could you say it again please?
Leaving a message / Taking a message : § Can I leave / take a message? § Would you like to leave a message? § Could you give him/her a message? § Could you ask him/her to call me back? § Could you tell him/her that I called? § Could you give me your name please? § Could you spell that please? § What's your number please?

 

 

While you were out

 

Message for   Telephoned Please Call Will Call Again Returned Your Call Called To See You Urgent Message
Message from      
Date  
Time  
Phone  
Email  
Fax  
Respond by:  

 

 

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