Action Minutes

The minutes are an important record of what was really discussed at a meeting, so it is important to make sure that the summary of each point is as accurate as possible. The Minutes should include the title, date and venue of the meeting, plus the names of the participants. The common format of three columns exposes the points of discussion, the agreements the participants have come to, and the "action" column is important for showing who is supposes to do what by when. The participants of the meeting should always make sure they check the minutes when they have been written up. If they think something has not been accurately reported, they should have it corrected.

Minutes of the Management Committee Meeting

Date: 5 May

Time: 14.00

Venue: Building С Room 510

Participants: Jim Scarfield, Andreas Hevitsun, Robbie Gibson, Paul

Keown. Apologies: Tony Barton

Point	Discussion	Action
1. Management	We agreed changes to the man-	AH 25
pay review	agement pay review. AH will in-	May
	clude these when the review is pre-
	sented at the next meeting of the
	finance committee.
2. Sales projec-	We agreed that we need to pro-	JSandPK
tion next quarter	duce better sales figures for the next
	quarter after the poor results so far
3. Recruitment	this year. JS and PK will spend the
and capital expendi-	next month personally visiting out
tures	top clients to check the reasons for
4. Next meeting:	the business downturn.
4
June.Venue:Building
C Room 51
Instructions

Instructions, more than any other form of communication, require ac-curate arrangement in logical – usually chronological – sequence. The intimate connection between mandate and sequence is revealed by double meaning of order as a noun. The verb to order originally meant "to regu-late, to arrange". "How instructions" equally require to be given in the correct sequence if they are to fulfill their purpose. Nothing is more con-fusing to the Rx than to be told halfway through a series of instructions that he/she should already have made preparations that they are now hear-ing of for the first time. This kind of sequence error – some vital stage has been temporarily forgotten by the Tx – is understandable enough in

speech; unfortunately it is also common in written instructions, where it can be a result of careless preparation.

Дата добавления: 2015-08-13