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Study the following information about ways of writing a letter giving information

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Begin your letter by stating who you are and giving your status or position (such as student, researcher, interested consumer, etc.), and tell how you found out about the individual or entity that you are writing to. Specifically indicate the inquiry that was made, as you understand it. Express your appreciation for the person’s interest. You might want to enclose with your reply letter some brochures, catalogs, reports, or other helpful information available.

Then give the required information in detail. The next several paragraphs should provide additional information about the subject you are interested in. If appropriate, you might want to include additional information about your organization, the products or services you sell, or the subject matter of the inquiry, beyond the scope of the original inquiry.

Close by saying that you would be happy to help the reader in the future if he/she needs further assistance or by wishing him/her success in his/her endeavor or project, etc.

 

2) Imagine that after publishing a paper containing a detailed description of the experimental set you received a letter from a colleague who tried to repeat your experiment in his laboratory but failed. Think about what he could have done wrong and write him a letter giving information on conducting the experiment in question.Use appendix 7 for sample letter giving information and useful language below.

Useful language for letters giving information
Opening remarks Formal Informal
I am writing in reply to your letter asking for information about / I am writing to inform you about / in reply to your query / I would like to let you know that This is what I found out / remember the information you wanted? / you wanted me to tell you some things about
Closing remarks I hope that I have been of some assistance to you / please inform me if I can be of any further assistance / I hope I have answered all your questions / please do not hesitate to contact me if you require any further information I hope this will help you / let me know if you need any more help

 

3) Work in pairs and check your classmate’s letter using the Criteria for assessment of appendix 8

 

Read the information of the second part of the textbook “Academic writing practice” about writing a grant and compose project description.

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