Types of Business Meeting Formats

Business meetings vary in their format, structure and tone, depending on the meeting's issue at hand and the general atmosphere of the office. Each format has a different goal, and the purpose and topic of a given meeting will greatly affect who speaks, how much they speak and the general tone of the meeting.

Strategy Meetings

Strategy meetings have a standard format where the group leader identifies and explains a problem or goal. The group leader also should discuss the urgency of the issue and itemize what needs to be done. The rest of the meeting then opens up for participants to brainstorm methods for conquering the goal or problem, with most people giving suggestions or thoughts. Alternatively, the meeting could conclude with the group leader assigning participants instructions or projects to complete individually or in groups.

Pitch Meetings

Pitch meetings occur often in advertising or sales, but can also take place in other fields of business when an employee wants to introduce a new idea or method of working. For example, an advertising team might have a pitch meeting where it attempts to sell a group of clients on a specific marketing plan. Another example would be an employee holding a pitch meeting to convince the rest of the office to adopt a new software for completing projects. Pitch meetings usually involve a presentation right off the top, followed by a question and answer period from participants.

Morale/Progress Meetings

Progress meetings are similar to strategy meetings, as they also occur before the deadline of a particular goal or strategy. However, this type of meeting focuses on progress made on the issue. The group leader opens the meeting by reiterating the goal or problem and quickly transfers attention to the groups or individuals and the tasks they were assigned. Participants report their progress, any snafus they have encountered or discoveries they have made. Group leaders should also use the latter half of these meetings to extend encouragement and boost morale.

7. Study the following vocabulary and answer the question: Why do we speak about the goal of each business meeting format and the purpose of a given meeting?

These nouns refer to what one plans to do or achieve.

Intention simply signifies a course of action that one proposes to follow: It is my intention to take a vacation next month.

Intent more strongly implies deliberateness: The executor complied with the testator's intent.

Purpose strengthens the idea of resolution or determination: "His purpose was to discover how long these guests intended to stay" (Joseph Conrad).

Goal may suggest an idealistic or long-term purpose: The college's goal was to raise ten million dollars for a new library.

End suggests a long-range goal: The candidate wanted to win and pursued every means to achieve that end.

Aim stresses the direction one's efforts take in pursuit of an end: The aim of most students is to graduate. An object is an end that one tries to carry out: The object of chess is to capture your opponent's king. Objective often implies that the end or goal can be reached: The report outlines the committee's objectives.

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