Annual General Meeting (herein referred to as AGM)

a. AGM takes place within 14 months after the previous General Meeting.

b. All members of the Society are entitled to attend all General Meetings

c. Motions to be discussed should be presented to the Secretary not less than seven (7) days prior to the General Meeting.

d. Motions carried by the necessary majority (i.e. a 50% vote in favour of the motion) at quorate General Meetings are binding on the Society.

e. The quorum for General Meetings shall be equal to the membership of the General Committee plus four (4).

f. Elections for Executive Offices shall be held using the First Past the Post System – the nominee with the most votes shall be appointed to the Office

g. During the AGM the members of the Society can only vote for one particular candidate for each position.

h. The current President must inform members of the Society about the coming elections 14 days in advance.

i. Members of the Society who are unable to attend the elections have to provide a covering note and sufficient proof of vote, as well as the proof of being a matriculated student of the University of Edinburgh.

j. Members of the Society matriculated with University of Edinburgh are allowed to vote throughout the time of the election process.

k. Unless one candidate gains more than 50% of votes in the first round of the election, second round of elections is held. If the second round of the election is held than the 2 candidates with the largest shares of votes stand against each other. The candidate who gains most votes in the second round (if one is held) becomes the President.

l. In case of emergency, changes to the Society's structure or constitution shall be introduced through the Emergency General Meeting. The quorum for the EGM consists of the committee and one member of the Society.

Presidency election debates

a. On the same day prior to the elections, the debate between the candidates takes place.

b. The candidates prior to the election set specific rules of the debates.

Finance

The Treasurer must endeavour to ensure that the ordinary expenditure of any given year is not more than the ordinary income of that year.

The definition of ordinary and extraordinary expenditure is the responsibility of the General Committee.

An undated budget must be presented to the first full meeting of the General Committee in the following academic year to be discussed

All bank accounts shall be operative on any two signatures of the executive.

The Society shall be non-profit making. The officers and members may only receive payment, direct or indirect, under the following circumstances: as reimbursement for legitimate expenses; as commission for generating funds in addition to core income if approved by the General Committee.

Core income shall be defined as income arising from membership fees and any other source as agreed by the General Committee.

Any reserves at the end of the Financial Year shall be carried over into reserves for the following Financial Year.

A loss carried forward into the following financial year must be notified and explained at the Annual General Meeting.

Дата добавления: 2015-10-29