MS Word: Editing a Document

Laboratory works №7-8

The Topic: MS Word. Editing document

Aim of the work:

• learning the properties of MS Word application;
• learning ways and modes of formatting document;
• learning basic file operations of MS Word.

The objective

1. Read information (topic#4 of lectures and pages 3-20 of this lab).
2. Copy folder BF_lb_7_8 from the desktop into your diskette.
3. Launch MS Word.
4. Study customizing abilities of Word Toolbar.
5. Load from your diskette files text_1.doc, text_2.doc, text_3.doc, text_4.doc, text_5.doc, text_6.doc using menu commands and toolbar buttons.
6. Insert into first line of each opened document text “Topic #” and number of text document. Then move the header written by red characters to this line.
7. Format each opened document using such settings:

Font settings: Font=Times New Roman; Font style=Regular (Обычный); Font size=14;

Paragraph settings: Paragraph line spacing=1,5 line (Междустрочный интервал полуторный); Spacing before and after header 6 pt (Интервал Перед и После абзаца); Alignment=justification (Выравнивание по ширине).

Note: make settings using window menu, toolbar buttons and format painting button.

1. Insert numbers of header susing following rules:

First number is the number of topic (file).

Headers coloured by green must have second level numbers (e.g. 1.2).

Headers coloured by magenta (малиновый) must have third level numbers (e.g. 2.1.2).

1. Create new document.
2. Make following page settings:

All margins (поля) 2cm; Format of paper=A4; Orientation=portrait.

1. Copy text from 6 opened windows in order according number of document.
2. Save new document as A:\Lectures.doc.
3. Save and close all documents except Lectures.doc.
4. Select all text of the document Lectures.doc. Set Font color=automatic (black) for selected text; Remove paragraph shading (отменить заливку абзацев).
5. Make global change in the text of Lectures.doc:

Substring Topic # change to Topic # using bold italic underlined font (жирный курсив с подчеркиванием).

1. After lines Topic # and name of topic add new line with words “Edited by [your name]”.
2. Insert numbering pages in right top corner of the page.
3. Insert page breaks before beginning of new topic.
4. Save document Lectures.doc at the same place.
5. Save document as Computer_Lectures.rtf using the path d:\users.
6. View document in different view modes: Regular mode, We-document, Page layout, Document structure. Explain every view mode.
7. Show to your teacher the results of every step of your work.
8. Delete the file Computer_Lectures.rtf from disk D:\.
9. Keep the file Lectures.doc on disl A:\ for next laboratory work.

All results during making the work you must show to your teacher. All results must be fixed in the report. After making the lab you must answer all questions proposed (page 21).

Content of report:

1. Number of the work.
2. The topic.
3. Aim of the work.
4. Description of making every point of the task.
5. Conclusion.
6. Glossary of new terms.

Report must be presented and defended on next lab.

MS Word: Editing a Document

Screen Layout

Menus

When you begin to explore Word, you will notice a significant change in the menu structure if you are familiar with previous versions of Word. The menus in Word display only the commands you have recently used. To view all options in each menu, you must click the double arrows at the bottom of the menu. The images below show the Format menu collapsed (left) and expanded (right) after the double arrows at the bottom of the menu were clicked:

Follow the steps below to display menus similar to previous versions of Word with all the choices listed initially:

• Select View|Toolbars|Customize from the menu bar.
• Click on the Options tab.
• Uncheck the Menus show recently used commands first check box.
  

Shortcut Menus

These features allow you to access various Word commands faster than using the options on the menu bar. View shortcut menus by right-clicking with the mouse. The options on this menu will vary depending on the element that was right-clicked. For example, the shortcut menu below is produced by right-clicking on a bulleted list.

Actions such as "Decrease Indent" and "Increase Indent" are only applicable to lists and therefore only appear on the list shortcut menu. The shortcut menus are helpful because they only display the options that can be applied to the item that was right-clicked and, therefore, prevent searching through the many menu options.

Toolbars

Many toolbars displaying shortcut buttons are also available to make editing and formatting quicker and easier. Select View|Toolbars from the menu bar to select the toolbars. The toolbars that are already displayed on the screen are checked. Add a toolbar simply by clicking on the name.

Customizing Toolbars

There may be certain actions on a toolbar that you do not use and there may also be commands that you execute often but that are not located on any toolbar. Word toolbars can be customized so these commands can be added and deleted.

• Select View|Toolbars|Customize and click the Commands tab.
  
• By highlighting the command categories in the Categories box, the choices will change in the Commands box to the right.
• Select the command you would like to add to the toolbar by selecting it in the Commands box.
• Drag the command with the mouse to the desired location on the toolbar and release the mouse button.
• Remove a button from the toolbar by clicking and dragging the button off the toolbar.

Page setup

The pagination allows you to control the options of presentation of your document on paper. You can change the margins, the size(format) of the paper, the orientation of the paper and the other options that will be explained below.

Margins tab

· From the F ile menu, select the option Page setup option (Параметры страницы).

· Click on the Margins tab (Поля).

Under this tab, you can control the margins of the document as well as the place of the heading and the foot of page inside the superior margins and subordinates. The option of binding is to add a supplementary space of the left-hand side to be able to connect the document.

In the left lower corner, the option " Pages in towards " can be very important. This option controls the margins for impressions (printings) " first side reverse " or for the impressions (printings) on both sides of a sheet. The right and left margins are transformed into internal margins and outsides.

The option To apply is important too. It's from this option that you apply the changes that you brought to the margins or to the other options for all the document or only from the place where is the cursor at this moment. If you use the option " From this point ", it forces the addition of a jump of section. This option is very important for the structure of your document.

Size tab

From this window, you can change the size(format) of the paper as well as its orientation. It's especially necessary to pay attention to the size(format) of the paper. Some notice too late that they have the bad size(format) of paper. Generally, the size(format) of the paper is in " A4 " when it should be for the size(format) " US Letter ". The size(format) A4 is the one that is used in Europe and not in North America. make sure to have the right size(format) before continuing or even beginning a new document. Otherwise, you'll not only have to change the size(format) of the paper but also the presentation of your document.

Дата добавления: 2015-10-30