Business letter layout

BUSINESS LETTER LAYOUT

FOCUS 1. Read and discuss the following

Letterhead	P.COOK & CO. LTD. 123 King’s Crescent, Brighton, BR3 6JF Tel: [phone], Fax: [phone] www.CookCatering.com
Reference		Your ref: RT/rt Our ref: JJ/iu/90/34
Date		27^th May, 2003
Addressee’s address		Luxury Foods Ltd. 100 South Road London SE1 3PL
Attention line		Attn: Mr. J.Green
Opening salutation		Dear Mr. Green
Subject line		Contract # 123/42-PK
		We thank you for your letter of 11^th May, and would like to inform you that we can deliver...
Body of the letter		...
		We look forward to hearing from you in the near future.
Closing salutation		Yours sincerely
Signature		Jenifer Jason
Sender’s name		pp Lily Cook
Sender’s designation or department		Managing Director
copies circulated		cc P.Cook, T.Hudson
Enclosures		Enc

I.

  Russia, 121309, Moscow, ul. Alyabieva, 67/3-12 INTERPOST   GREAT BRITAIN Mr. J.Green Luxury Foods Ltd. 100 South Road London SE1 3PL    

II.

  Russia, 121309, Moscow, ul. Alyabieva, 67/3-12 INTERPOST  

III.

FRONT SIDE OF THE ENVELOPE:

BACK SIDE OF THE ENVELOPE:

Russia, 121309, Moscow, ul. Alyabieva, 67/3-12 INTERPOST  

INDENTED STYLE

J Thompson & Sons Limited
16 Gordon Street Tel. [phone]
Glasgow G2 9GH
	Ref. JK/RS
	7 May, 2000
	Border Tweeds Ltd.,
	Kelso,
	Roxburghsire
	Dear Mr. Jones,
	Thank you for your letter dated 29 April, 2000, enclosing your latest catalogue, leaflets and current price-list

	Looking forward to seeing you on your next trip to the
	city.
	Sincerely yours,
	George Brown
	George Brown
	Manager

"FULLY BLOCKED" STYLE

J Thompson & Sons Limited
16 Gordon Street Tel. [phone]
Glasgow G2 9GH
	Ref. JK/RS
	7 May 2000
	Border Tweeds Ltd.
	Kelso
	Roxburghsire
	Dear Mr. Jones
	Thank you for your letter dated 29 April, 2000, enclosing your latest catalogue, leaflets and current price-list

	Looking forward to seeing you on your next trip to the city.
	Sincerely yours
	George Brown
	George Brown
	Manager

AVOID THIS

The Jameson Constructions Co. Harbour Road Melbourn 6 Australia	19 Elm Street Elmont, New York June 24, 2000
Dear Sirs! We were very interested in your display at the latest Exhibition held in Moscow. We would be very much obliged if you would send us your illustrated catalogue of your products together with the pricelist, with special reference to all sizes and quantities. We would also like to know what discounts you grant for quantities.   If you can guarantee prompt delivery we would be prepared to place a large order. We can supply the names of several firms as references.
	Best wishes Donald Vance Donald Vance
The Jameson Constructions Co. Harbour Road Melbourn 6 Australia	19 Elm Street Elmont, New York   June 24, 2000
Dear Sirs   We were very interested in your display at the latest Exhibition held in Moscow.   We would be very much obliged if you would send us your illustrated catalogue of your products together with the pricelist, with special reference to all sizes and quantities. We would also like to know what discounts you grant for quantities.   If you can guarantee prompt delivery we would be prepared to place a large order.   We can supply the names of several firms as references.
Yours faithfully Donald Vance Donald Vance Manager

DO THIS

BUSINESS LETTER LAYOUT

LETTERHEAD

Business letters are usually typed on notepaper bearing a specially designed heading which provides the reader of the letter with essential information about the organisation sending it.

The letterhead or heading usually includes the name, address, telephone and facsimile number, telex code, e-mail address, logotype and some other information about the company.

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