Study the following information about ways of writing an agenda

An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be considered. It may, but is not required to, include specific times for one OR more activities. An effective meeting agenda, which states what activities will take place during the meeting, serves various important functions:

· It forces the meeting leader or group to think out what needs to be accomplished;

· Provided ahead of time (as it should be), the agenda lets people know what to expect and allows them to prepare as necessary;

· It provides a path for the meeting to follow;

· It reminds people of what there is left to cover if time gets to be an issue.

The header is particularly useful if participants belong to various groups/organizations:

· Organization Name

· Group Meeting Agenda

· Location

· Date

· Starting and Ending Time

The body of the agenda lists the actual items to be covered during the meeting. When possible, use actionable words such as approve, discuss, adopt, announce to let participants know what is expected of them. At the end of each item is a suggested time allotted (adding up to an hour and a half long meeting), but in reality time allotted will depend on your group’s particular circumstances. End your meeting by deciding/voting on who will write the agenda for the next meeting and items that need to be included in the next agenda.

2) Imagine you are engaged in an international project. The members of your research team meet from time to time to discuss current issues. The next meeting is going to be in you laboratory and your boss asked you to make up a draft agenda for it. Remember that the agenda has to include items important for all participants of the project. It is advisable to contact them first to collect the necessary information. Prepare a draft agenda for the meeting. Use appendix 7 for sample of agenda.

Writing the draft

The primary criteria for good scientific writing are accuracy and clarity. And the first step toward clarity is good organization. It is a good idea to follow the standardized format of a journal article.

Read the fifth section of writing a scholarly article in the second part of the textbookfor more information about writing a draft.

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