Sample friendly letter

WRITING A BUSINESS LETTER

Objectives:

Students will be able to write and type a formal business letter, using the standard block-style format that is accepted by most businesses.

Students will be able to define and label parts of a formal business letter.

Procedure:

Teachers: discuss with your students the importance of proper, clear communication to a business, and how important it is to follow the formal business letter format.

Hand out the example business letter to students. Go over each part in detail.

Here are some topics to discuss:

Business Letters are a formal way to communicate with a business or companies.

Neatness counts – no errors in spelling or grammar.

Organized in a very specific way following exact format.

“Formal English”, no slang or casual chat.

All parts in the letter are “left justified”, or lined up on the left.

Home assignment

Write a friendly letter

Business Letter Parts

Return address – address of letter writer.

First and last name, address, city, state and zip code.

The date

Inside address – of recipient (who you are writing the letter to)

First and last name, title, company, address, city, state and zip code.

Salutation – If the person is not a friend, write “Dear Mr. Smith”. If the person is a friend, you may say “Dear Sally”.

Body of Letter – this is the purpose of the letter. It should be clear and concise, with more than one paragraph.

Closing – “sincerely”, or “best regards”, “yours truly”, etc…

Space for a handwritten signature

Typed name of writer

The Start

Dear Personnel Director,

Dear Sir or Madam,

Dear Frank: (use if the person is a close business contact or friend)

The Reference

With reference to your advertisement in the Times, your letter of 23 rd March, your phone call today,

Thank you for your letter of March 5 th.

The Reason for Writing

I am writing to...

... inquire about

... apologize for

... confirm

... comment on

... apply for

Examples:

I am writing to inquire about the position posted in The Daily Mail.

I am writing to confirm the shipment details on order # 2346.

I am writing to apologize for the difficulties you experienced last week at our branch.

Closing Remarks

Thank you for your help.

Please contact us again if we can help you in any way.

Reference to Future Contact

I look forward to...

hearing from you soon.

meeting you next Tuesday.

seeing you next Thursday.

The Finish

Yours faithfully, (If you don't know the name of the person you're writing to)

Yours sincerely, (If you know the name of the person you're writing to)

Sample Letter

Ken's Cheese House

34 Chatley Avenue

Seattle, WA 98765

Tel:

Fax:

Email: [e-mail]

October 23, 2006

Fred Flintstone

Sales Manager

Cheese Specialists Inc.

456 Rubble Road

Rockville, IL

Dear Mr Flintstone:

With reference to our telephone conversation today, I am writing to confirm your order for: 120 x Cheddar Deluxe Ref. No. 856. The order will be shipped within three days via UPS and should arrive at your store in about 10 days. Please contact us again if we can help in any way.

Yours sincerely,

Kenneth Beare,

Director of Ken's Cheese House

Sample friendly letter

Дата добавления: 2015-10-23