B) discuss the possibilities of travelling and staying at a certain hotel/room type with your colleagues.

Work with Outgoing Academic Staff

In this unit you will:

· find information about filling in hotel reservation form

· learn how to make a hotel reservation

· practice to write a letter of invitation

INTRODUCING INTERNATIONAL FORMAT

Filling in Hotel Reservation Form

When planning a trip abroad for your University staff members, it is necessary to provide for the route (plane and train tickets), visa and accommodation. Tickets nowadays are booked and bought on-line on transport companies’ web-sites with a valid bank card. Visa is obtained on the basis of an official invitation from the partner University. Accommodation for mobility programme participants is usually reserved at hotels or halls of residence of several categories.

Task 1

A) read the information about types of accommodation and note the points that you might not have known previously or had doubts about.

Typically distinction in accommodation type is made between single rooms (SGL), and double rooms (DBL) which may include one bed for 2 persons or two separate beds (these rooms are known as twins). Detailed description of each hotel including on-line reservation is sometimes available on the conference website and as a rule on the hotel sites or booking systems.

B) check the opportunities of booking system www.booking.com on example of any European city or town and learn which information is necessary for on-line booking

Task 2

A group of your University staff members is going to Graz (Austria) for taking part in an International Engineering Consortium (IEC) Symposium. The group consists of 5 people (Head (Vice-Rector), 2 professors (1 of them with his wife), 1 assistant professor and a post graduate student. Your final task is to fill in the given form for each member of the group (flight, transfer to the railway station, searching for interconnected trains, booking accommodation etc.).

A) find the necessary information using various sources (Air company (www.aeroflot.ru), Train schedule (www.oebb.at) and Hotel Reservation (www.booking.com) Internet pages).

b) discuss the possibilities of travelling and staying at a certain hotel/room type with your colleagues.

IEC Symposium Hotel Reservation Form
Date:September 6 - 9, 2010	Deadline: July 29, 2010

q Mr. / q Ms./Mrs.	Title:
Family name:	First name:
Company/Organisation:
Address:
Phone:	Fax:
Email:

Please reserve:	__ Single room(s)	_____ Double room (twin)(s)
Hotel category:
Austria Trendhotel Europa ****	q	121,-	q	175,-
Hotel Mercure Graz City ****	q	113,-	q	153,-
Hotel Daniel	q	98,-	q	118,-
Hotel Ibis ***	q	73,-	q	101,-
Hotel Etap **	q	45,-	q	61,-
In case my desired hotel is not available my 2^nd choice is: ___________________________________________
Arrival by q private car q train q airplane
Date of arrival: ______________	Date of departure: ______________	Arrival time: ______________

Cancellation terms: Cancellation should be made in writing only to Graz Tourist Office.
without penalty	Up to 8 days prior to arrival
75 % of all reserved room nights	7 days or less prior to arrival
100 %	No show, no written cancellation
Your signature will confirm the agreement of the above mentioned cancellation terms.

To guarantee your reservation please kindly provide the following information:
q MasterCard	q VISA	q Diners Club	q American Express
Credit card number: / /	Expiry date:

Place and date:	Signature:
Please mail/fax this accommodation form to the following address: GRAZ TOURISMUS, Ms. Almut Fuchs-Fehringer Messeplatz 1/Messeturm, 8010 Graz, Austria Phone: +43 / (0)316 / 8075 - 42, www.graztourismus.at
Fax: +43 / (0)316 / 0087 – 51	Email: [e-mail]

TELEPHONING

Дата добавления: 2015-10-28