Sample Friendly Letter

May 8, 2012

Dear Grandma,

How are you? I was really happy to see you and Grandpa at my graduation ceremony, and I hope you’re recovering from your cold.

Do you think it would be okay if I stopped by to visit you on Saturday? I’d really like to show you my new puppy. I think you’ll adore her. Her name is Sassy, and I got her last week. And she’s your favorite breed: a golden lab, just like Satchmo!

I’m excited to come see you soon. Let me know if Saturday will work for you.

Love,

Olivia

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Employment Recommendation

Dear _____________,

I am happy to recommend John Smith, who has worked under my supervision for the past four years. He does his work on schedule and is more accurate than most. In addition, his work is neat and thorough. He is always arrives to work early and his absenteeism is nearly zero.

John grasps new ideas and instructions quickly and would, in my opinion, excel in your organization.

Sincerely,

******************************************************************Collection Letter

Dear _____________________,

Our long-time efforts to convince you of the importance of paying your accounts have brought no favorable response. We have offered many varied suggestions to make your payments easier for you, but you have declined even to discuss these. The only course left to us is legal action.

This can be inconvenient and time-consuming for you. It can also jeopardize your credit standing.

If you will make a payment within ten days, we will forget the legal action and consider you a paid-up customer.

We expect a payment within ten days.

Sincerely,

******************************************************************Employment Offer

Dear _____________,

I am happy to inform you that ABC company can offer you a position as a sales representative. Selection from among so many qualified candidates was difficult. However, the results of your interview, coupled with the fine recommendation we received, led us to decide in your favor.

Please report on June 1, 2003 at 9:00 AM for orientation. I will assume that you accept our offer unless I hear from you next week. Once again, congratulations on your selection.

Sincerely,

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Turning Down a Job Candidate

Dear _____________,

It was a pleasure speaking with you yesterday. I enjoyed having the opportunity to discuss your career goals and education.

I appreciate your candor and feel that you might be better suited in another firm. I do not believe the position currently available will enable you to reach your goals.

I am certain that with your credentials you will find a position which suits you as I feel you have a a great deal to offer.

Please accept my best wishes for the future.

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Letter Denying Credit Terms

Dear _____________________,

First of all, thank you for your large order for ABC, which you placed with our Mr. _____________ on March 8, and your request that we open a credit account for your firm.

We are sure you understand that, before we authorize such an account, we try to get all possible information that might justify our granting a line of credit. This we have done in your case. Please do not misunderstand, but on the basis of facts and figures so far secured, we have not been able to make a definite decision to grant you the credit requested.

In view of the circumstances, we do not at present feel quite justified in opening an account for you. If you think that our decision is unwarranted, or if you can furnish us with information that we now lack, do not hesitate to write us or call personally at our office. We should be most happy to reach a better understanding.

It may well be that circumstances may change and that we might then be able to accede to your request. In the meantime, we do value your patronage and shall be happy to serve you, as before, on a C.O.D. Basis.

Very truly yours,

******************************************************************Letter requesting travel arrangements for a group trip

Erica Fields

Hometown Travel Agency

Hometown IL

Dear Ms. Fields

As we discussed, I would like to receive a bid from your company for airline travel for the Hometown High School Theater Club, departing Hometown for London on May 10.

There will be sixteen students plus three chaperones on the trip. We would like you to investigate group rates from major airlines as well as consolidator and charter airline fares. In addition we would expect a discount on the ticket prices as a partial rebate of your travel agent's commission.

We will be seeking competitive bids from two other travel agents, including an agency from out of the area recommended by an online travel site.

Thank you.

Sincerely

Kim Richie

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Thank you letter to principal in resolution of problem

Allen Murray, Ph.D.

Principal

Hometown Elementary School

Hometown PA

Dear Dr. Murray

I wanted to write a letter to thank you for your help in resolving the situation our daughter Amanda was having in her fifth grade class. Since being reassigned to Mr. Albert's fifth grade classroom she has shown noticeable improvement. I am happy to report that she is doing very well and loves her new classroom and teacher. Our daughter is returning to the happy, well-adjusted girl we knew was still inside her.

Thank you for your time and effort in dealing with this matter.

Sincerely

Kathy Fielding

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