Comprehension questions

1. What does the organization structure mean?

Organization struc­ture means the relationship between positions and people who hold the positions.

2. What does the organization structure provide?

Organization struc­ture provides an efficient work system as well as a system of communication.

3. What is historically the oldest type of organization structure?

Historically, line structure is the oldest type of organization struc­ture.

4. In what position is a sales manager in attitude to a vice-president of marketing and a salesman?

A sales manager is in a line po­sition between a vice-president of marketing and a salesman.

5. What is the difference between line and staff departments?

Staff departments are not tied in with the company product. Generally, they do not give orders to other departments unlike line ones.

6. Why is an advertising department or a credit department considered staff structure rather than line structure?

The activities of the staff departments include an accounting, personnel, credit and advertising.

VOCABULARY PRACTICE 2.1

Exercise 1. Choose the necessary word and put it in the sen­tence (relationships, to hold a position, authority, complex, task, a line department, a staff department).

1. Organization structure shows relationships between each position and po­sitions above and below.

2. A sales manager has direct authority over a salesman.

3. As a rule a staff department usually does not give orders to other departments.

4. When the business gets more complex there is a need for staff de­partments.

5. My friend holds a position of sales manager.

6. The task of staff departments is to do different services.

7. My friend works in a line department, he is responsible for the company product.

VOCABULARY EXERCISES 2.2

Exercise 1. Give affirmative and negative answers to the questions.

Model: Have you examined the organizational structure of the company yet?

Yes, I have already examined it. No, I haven't examined it yet.

1. Have you reported to the controller yet?

Yes, I have already reported to him. No, I haven’t reported to him yet.

2. Have you settled this problem with the manager yet?

Yes, I have already settled it. No, I haven’t settled it yet.

3. Have you learned line and staff positions of the company yet?

Yes, I have already learned them. No, I haven’t learned them yet.

4. Have you got acquainted with your immediate superior yet?

Yes, I have already got acquainted with him. No, I haven’t got acquainted with him yet.

5. Have you heard about his span of control yet?

Yes, I have already heard about it. No, I haven’t heard about it yet.

6. Have you met your immediate subordinates yet?

Yes, I have already met them. No, I haven’t met them yet.

7. Have you passed your report to the credit department yet?

Yes, I have already passed it. No, I haven’t passed it yet.

Exercise 2. Change the sentences according to the model.

Model: A staff employee doesn't give orders.

A staff employee doesn't receive orders.

A staff employee neither gives, nor receives orders.

1. He isn't a Controller. He isn't a sales manager.

He is neither a Controller, nor a sales manager.

2. The head of the credit department doesn't advise the President. The head of the credit department doesn't report to controller.

The head of the credit department neither advises the President nor reports to controller.

3. He doesn't want to hold a position of vice-president of marketing. He doesn't want to hold a position of general manager.

He wants to hold neither a position of vice-president of marketing nor of general manager one.

4. A credit department doesn't have direct authority over a line de­partment. A personnel department doesn't have direct authority over a line department.

Neither a credit department nor a personnel one has direct authority over a line de­partment.

5. I don't want to talk with the Boss. I don't want to talk with the Con­troller.

I want to talk neither with the Boss nor with the Controller.

6. She doesn't like to give orders. She doesn't like to receive orders.

She likes neither to give nor to receive orders.

7. Jacky doesn't want to attend annual meetings of shareholders. Susan doesn't want to attend annual meetings of shareholders either.

Neither Jacky nor Susan wants to attend annual meetings.

Exercise 3. Answer the questions.

1. What is your relationship with your immediate superior?

I am in good (relationship) with my immediate superior.

2. What position in your company do you want to hold?

I want to hold a position of a vice-president of mar­keting in the span of control.

3. Do you want to be a sales-manager or a vice-president of mar­keting? Give your reasons.

I’d rather be a vice-president of marketing. It’s very responsible as well as prestigious and well-paid position.

4. Over what positions do you have direct authority in your company?

I’m a sales manager. I have direct authority over the salesmen.

5. What do you like more: to give orders or to receive orders?

I like to give orders more than to receive them.

6. Do you want to work in a staff department or in a line department? Give your reasons.

I want to work in a line department as there is an opportunity of becoming the president of company.

7. What line and staff positions can you discern? Speak about the or­ganizational structure of this enterprise.

I can discern such line positions as: salesman, sales manager, vice-president of marketing and president. There are such staff positions as: creditor, personnel officer, advertising agent, accountant etc.

Exercise 5. Translate into English.

1.Мої взаємовідносини з керівником дуже хороші.— My relationship with my administrator is very good.

2.Мій товариш займає посаду головного фінансиста. — My friend is holding a position of a chief financial officer.

3.Я не знайомий з організаційною структурою нашого підприємства. — I am familiar with the organization structure of our enterprise.

4.Він більше любить віддавати накази, чим отримувати їх.— He likes giving orders better than receiving them.

5.Я віддаю перевагу працювати у лінійному відділі.— I prefer working in the line department.

6.Керівні відділи не пов'язані з кінцевим продуктом.— Staff departments are not tied in with the company product.

7.Структура нашого підприємства складна. — The structure of our enterprise is complex.

8.Я більше підходжу до керівної посади, чим до лінійної.— I am more suitable for the staff position, than for the line one.

9.Мій прямий керівник дуже пунктуальний. — My immediate superior is very punctual.

10.У сферу мого прямого підлягання входять три керівники груп.— My span of control includes three administrators.

11.Головний фінансит несе дуже велику відповідальність.— A chief financial officer has a lot of responsibility.

12.Я звільню свого прямого підлеглого. Він лінивий.— I’ll fire my immediate subordinate. He is lazy.

GRAMMAR EXERCISES 2

Exercise 1. Transfer the sentences from Active into Passive.

Model: The manager examines organizational structure of the firm. Organizational structure of the firm is examined by the manager.

1. Vice-president gives orders to his employees. — The employees are given orders by their Vice-president.

2. I receive orders from the sales manager. — The orders from the sales manager are received by me.

3. My friend holds a position of general manager. — A position of a general manager is held by my friend.

4. Personnel office receives resumes from prospective candidates. — Resumes from prospective candidates are received by personnel office.

5. Staff departments do different services to line departments. — Different services are done to line departments by the staff departments.

6. Usually he takes the orders and fulfils the tasks very quickly. — Usually the orders are taken and the tasks are fulfilled by him very quickly.

Model: My friend is examining the organizational chart. The organizational chart is being examined by my friend.

1. I am sending my annual report to my immediate superior. — My annual report is being sent to my immediate superior by me.

2. The foreman is firing his immediate subordinate. — The immediate subordinate is being fired by his foreman.

3. Controller is giving the orders to his employees. — The employees are being given the orders by their Controller.

4. We are changing the organizational structure of our company. — The organizational structure of our company is being changed by us.

5. The board of directors is enlarging the staff of the company. — The staff of the company is being enlarged by the board of directors.

Model: I have invested my money in real estate. My money has been invested in real estate.

1. We have considered advantages and disadvantages of partnership. — Advantages and disadvantages of partnership have been considered by us.

2. I have bought the shares of IBM company. — The shares of IBM company have been bought by me.

3. This business has involved big financial resources. — Big financial resources have been involved by this business.

4. We have elected the board of directors. — The board of directors have been elected by us.

5. The board of directors have chosen the company officers. — The company officers have been chosen by the board of directors.

Exercise 2. Supply the correct prepositions where necessary.

1. I'm sorry to say we are not satisfied with the quality of your goods.

2. Model A is in great demand of the world market.

3. We look forward to establishing business relations with your com­pany.

4. Your prices are not acceptable for us. We find them too high.

5. At what price do you sell your machines? We quote $ 1,000 for unit.

6. You are to open a Letter of Credit in Ukrainian Bank in Foreign Trade after you receive our Notification of Readiness.

Exercise 3. Supply the correct tense-forms of the verbs.

1. Last month we placed a trial order with Brown and Co whom we hadn’t done business before.

2. In June we are going to make a transaction with Bell and Co. We haven’t had any business relations with them before.

3. "Why can’t you go to the theatre with me now?" "Well, you see, I haven’t finished my work yet".

4. "Why didn’t you go to the manufacturing plant yesterday after­noon?" "I couldn’t go there because we hadn’t completed the talks by that time".

Exercise 4. Supply modal verbs or their equivalents in the correct tense-form.

1. We have to go to the plant with Mr Brown this Monday, but he hasn't arrived in Kyiv yet. We shall be able to go to the plant next week.

2. There is no stop near this building, you should get off at the next stop.

3. These things are not duty-free. You must pay for them.

4. If you don't leave now, you won’t be able to come to the concert on time.

5. When are the Sellers to deliver the goods?

6. We are to reserve accommodations for Mr Brown tomorrow.

7. As the Buyer cannot provide shipping facilities the Seller is to de­liver the goods on these terms.

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