IV. How to Block Hotel Rooms

Blocking hotel rooms is very important if you are planning any large event that a lot of people are traveling to. Some of the reasons why you may block a group of hotel rooms would be anniversaries, weddings and even reunions. This is something that can be done in advance to give your guests plenty of time to plan for the occasion. Most hotels are very flexible when it comes to blocking a set of rooms.

Instructions

Things You'll Need

· Directory of hotels near event

1.

o 1

Decide how many people are going to be traveling to your event. You will want to have a rough idea of how many people are going to be needing a hotel room before you make any blocks on rooms.

o 2

Check on rates. If you are going to need more than 20 rooms blocked, check to see if any local hotels will give you a discount because there will be a lot of people staying with them. Call around to other hotels before you book to see if there will be any extra fees. You can also compare rates that they quote over the phone to ones you may have found online.

o 3

Block multiple rooms at multiple hotels for a large number. For more than 30 hotel rooms, it is recommended that you block at multiple hotels for the total number of rooms needed because this gives your guests the option of choosing their own hotel.

o 4

Call the hotel to block the rooms. They will need just a few pieces of information, such as how many rooms, smoking preference, and the event. This way when one of the guests calls, they will have the information needed. You will be able to also ask about the amenities they have to offer.

o 5

Inform your guests of the room blocks. You will want to let them know this information so that they can tell the hotel when they make their reservation.

How to Number Hotel Rooms

The logical arrangement of a place is a helpful guide for most visitors. Some hotels in the world, such as the Danish FOX Hotel in Copenhagen or Berlin's boutique-hotel City Lodge, have made an attempt at unique numbering and designs for their rooms. Most standard hotels follow the principle that "the simplest solution is usually the best one" when thinking about how to arrange room numbers.

Instructions

Things You'll Need

Floor plan of hotel

o 1

Review the hotel floor plan to determine the total number of hotel rooms and how the hotel is divided into wings, corners or suites. For a straight-corridor hotel, this is simple. More-complex designs have added challenges. Note where entry points to each floor are located, either by stairs, elevators or doors.

o 2

Determine which floor entry point is the most centrally located and used most. Typically, the busiest entrance will be near a main staircase or the elevator openings. Use this as your starting point for numbering rooms on the floor.

o 3

Choose one of two main systems for ordering room numbers on a floor. The first choice is the "direct succession" system. Start from the central point, and number each room in immediate succession around the outer edge of the floor. For example, guest A steps off the elevator and turns left into the room corridor. All the room doors along her left read in order: 100, 101, 102, 103, 104 and so forth. She can make a complete loop around the corridor in either direction, and the rooms to one side will be in direct numeric order, either increasing or decreasing.

o 4

Alternatively, choose the "zig-zag" system, in which rooms alternate numbers across a hallway so all the odd-numbered rooms are on one side and all the even rooms are across from them. Guest A leaving the elevator and walking to the left would find the rooms on her left side read 101, 103, 105, 107, 109 and so forth, and the rooms on her right side would read 102, 104, 106, 108 and up.

o 5

Repeat the same numbering pattern on each floor of the hotel. If you decide to use the direct system, use it on every floor in the same manner. For hotels with symmetrically designed wings, you can add compass directions and a letter to the room numbers--W150, E150, C150 for West Wing room 150, East Wing room 150 and Center Wing room 150, respectively--if this fits your hotel design.

o 6

Post the room number clearly on each room door.

Дата добавления: 2015-11-04