Culturally Aware

Description of position

A dynamic hard working person interested in self development and supported by a good employer.

Assisting with several variety of tasks ranging from organisational duties, project assistance and day to day administration. Also some part time teaching of Russian language to a native English person required as needed.

Requirements

· Education - Tertiary education in either Linguistics, Accounting, Engineering, Economics or Business currently studying or recent graduate

· Drivers license with good driving history (Not compulsory but an advantage)

· Languages - English, Russian, Chinese

· intermediate to good level

· Interests - Design, Arts, Sports and Society

· Emails (Microsoft Outlook – min. intermediate)

· Excel (intermediate)

· Word (intermediate) with very good typing skills

· Powerpoint (basic)

· Accounting Data Entry

Key Accountabilities

· Provides executive support and administrative assistance, exercising discretion, initiative and confidentiality to support the achievement of business objectives.

· Schedules and arranges meetings and maintains a diary to contribute to optimal use of the leader’s time.

· Coordinates appointments, meetings, conferences, seminars as well as arrange travel itineraries, accommodation and transport bookings

· Coordinates responses to urgent requests for information, briefings or advice to ensure timely responses.

· Reviews and tracks incoming business correspondence and determines appropriate actions. Follows up on correspondence and task allocations.

· Builds and maintains effective working relationships between the business members and other Agency areas to manage the flow of information.

· Prepares and reviews minutes/files/presentations/reports/budgets as required using electronic based software applications and office equipment.

· Drafts letters and business correspondence for the business team members.

· Events coordination and management

Capabilities Required

Customer Focused

Demonstrates service orientation: Seeks to understand customer expectations and priorities in order to provide a quality customer service.

Demonstrates responsiveness: Keeps customers informed of progress and developments.

Culturally Aware

Is culturally aware: Treats people with respect and courtesy and receptive to the positive contribution others can make.

Works as a team

Demonstrates commitment to team: Works cooperatively within the team and exchanges information to contribute to the coordination of work between areas.

Treats others fairly and equitably: Performs work activities consistent with equity related processes and procedures.

Resolves conflict: Maintains a calm professional approach in conflict situations and refers to a supervisor where appropriate.

Takes Ownership

Plans and organises: Plans and priorities own work program to achieve defined targets.

Initiates change: Shows initiative in suggesting changes and improvements and encourages others to do the same.

Understands operational environment: Seeks and applies workplace policies and practices to work activities (notably OH&S procedures and guidelines).

Acts proactively: Takes action to overcome current issues, problems, obstacles and barriers to success.

Acts with integrity: Treats all stakeholders, clients and colleagues positively, without bias or preference and acts in the best interests of the organisation.

Дата добавления: 2015-11-14