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Letters requesting information

Order of inside addresses | Style and punctuation of addresses | Complimentary closes | Hartley-Mason Inc. | Addressing envelopes | Abbreviations | Reservation of a hotel accommodation | Inquiry (enquiry) | Affirmative reply | Negative answers, suggesting alternatives |


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  6. ACCOUNTING AS AN INFORMATION SYSTEM
  7. Additional information

A letter requesting information usually is called as “ an inquiry” (also could be spelt “enquiry”) is sent when a person/client wants some information:

– availability of goods/ services

– delivery times and deadlines

– method of transport

– insurance

– prices/ discounts

It will save unnecessary correspondence by giving full details that are relevant.

.

 

Er-could you please tell us the way to the nearest bus-stop?'



Body of a Letter Requesting Information

This type of letters generally has four parts.

 

    Examples
   
    In the May 23, New York
  Times, I read an article about
    your agency.  
    OR
1. OPENING = Tell how you heard about At the Holiday Trade
  about the reader Exhibition, I met one of your
    representatives.
    OR
    I was interested in your
    advertisement in...
     
     
2. PURPOSE = Tell why you want the I am planning to...    
  information   I would like some
    information...  
    OR
    I would be grateful if you could...
3. ACTION = Tell what you want
    OR
    Please send me a catalogue.
4. POLITE = Thank the reader ________ We look forward to hearing
EXPRESSIONS Be positive from you.

 


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