Test Questions.

1.	Lewis Locksmiths Ltd has just bought a new computer. Mr. Lewis would like to set up his accounts and financial information on computer. What type of software would be best for this?
A.	A database
B.	A wordprocessor
C.	A graphics package
D.	A spreadsheet
2.	The main purpose of the Data Protection Act is to:
A.	Protect firms by ensuring that they have password protection on all computers
B.	Protect the government by ensuring that people cannot have access to secret defence or police information
C.	Protect individuals by ensuring that organisations holding information about them on computer are required to register this fact and to comply with certain regulations
D.	Safeguard information sent on computer disk through the post
3.	A dedicated computer system is one which:
A.	Rarely breaks down
B.	Can only run one type of software application
C.	Can run a variety of different software applications to suit the needs of the user
D.	Meets the requirements of the Data Protection Act
4.	Introduction of a new computerised information processing system could be judged to be effective on all of the following criteria except:
A.	Increased speed of information processing
B.	Lower administrative costs
C.	Increased paperwork
D.	Improved information flows for decision-making
5.	The main difference between a spreadsheet and a database is:
A.	A database is not used for handling data
B.	A database is used for making calculations
C.	A spreadsheet is used for asking ‘What if’ questions
D.	A spreadsheet is mainly used for organising and categorising data
6.	All of the following are major purposes of information processing systems except:
A.	Receiving information
B.	Distributing and communicating information
C.	Storing information
D.	Making decisions based on Information
	Questions 7 – 9 share the following answer options:
A.	Receiving information
B.	Storing information
C.	Using information
D.	Communicating information
	Which of the above purposes of an information processing system do the following situations describe?
7.	A telephone call from a angry customer
8.	Sending out product details via electronic mail
9.	Calculating monthly average sales figures to identify the trend
10.	Answer the following questions: · Explain the key difference between information processing and Information Technology · What are the differences between computer hardware and software? · Suggest five kinds of software application typically used in business to process information. · What is an ‘open computer system’ and why would it be welcomed by business?
11.	The Department of the Environment (DoE) is to move to new offices. The existing library within the Department holds many reference books, newspapers, magazines, and maps. Some information is stored on microfiche slides. Every day the library receives information on new publications, requests from DoE personnel searching for particular items of information or books, and sends out photocopies, items on loan, and loan expiry reminders. Much of the processing of this information is undertaken by hand, and people who request information from the library often complain it is too slow. The library is currently researching its information processing requirements and has suggested introducing an electronic environment in which as much information as possible is stored on disk which can be accessed by users over a wide area network. · What are the main purposes of an information processing system like that in the DoE library? · Explain the possible advantages to the DoE library of an electronic environment. · Suggest a number of criteria the DoE library could use to evaluate the proposed system against their existing system.
12.	Explain the following terms and how each one might help a business: · Computer-aided design · Database · Spreadsheet · Multimedia · Electronic Data Interchange · Computer hardware
13.	What are the main implications of the Data Protection Act for a new business?

Case Study “Information Technologies in Business”

Undertake an investigation into the kinds of information processing systems used in a business organisation that you know. (This could be your school or college, work placement, or any other organisation). Alternatively choose a type of business (e.g. a small factory) and suggest the kinds of information processing systems that would be required for its efficient operation.

1. Describe the information processing systems in use in the business (both computerised and manual) and the purpose of these systems.

2. Evaluate the scope (if any) for further computerisation of information processing systems in the organisation.

3. Suggest how the effectiveness of the information processing systems in use may be measured, and attempt to evaluate the effectiveness of the systems for your organisation. (This section of your report should lead to an identification of strengths and weaknesses in the systems.)

4. Report on the positive and negative effects brought about in the organisation because of the introduction of new technology. You should indicate what further changes are likely to occur in future and also include an evaluation of how well the organisation has handled some of the major changes so far.

5. What is the purpose of the Data Protection Act, and how does the organisation ensure it complies with it? (If possible, include a record of a recent breach of the act.)

Make a verbal presentation of your report to the rest of your group. This presentation should emphasise the lessons to be learned for organisations in general from your investigation. You should also prepare a detailed written report to hand in, covering the above points.

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