Job description

ICRC Donetsk

Minimum required knowledge & experience:

Ÿ High school degree

Ÿ 2 years work experience in a similar field

Ÿ Good command of written and spoken English and Russian

Ÿ Good computer skills

Ÿ Good analytical skills

Standard function description:

Ÿ Assists the hierarchy in running support or operational activities for specific sectors.

Ÿ Maintains contacts with external interlocutors

Ÿ Contributes to the implementation / running of specific projects / programs.

Ÿ Performs various office duties on the computer

Ÿ Ensures follow up and updates of specific files independently

JOB DESCRIPTION

Logistics Management

· Acts as WatHab focal point regarding liaison with logistics Dpt: keeping updated on status of requests, delivery and making link with field engineers.

· After having received from the engineers tender and contract documents, co-ordinates with concerned parties (Expatriate Engineer in charge, WatHab-Co, Admin, Log-purchaser and/or the contractor) for sending or signature.

· Upon request of WatHab Co, prepares RO's, file them and follow up their status on a daily basis

Administrative Management

· Organise and maintain Department's filing (projects and others).

· Updates and manages the WatHab Project Assistant database (WPA), with input from engineer in charge of project and in coordination with the Expat. Engineer in charge and the WatHab-Co.

· Updates the request and project status table, coordinating with field and expatriate engineers.

· Supervises the weekly planning process of field trips (collect requests and send for approval).

· Writes and translates the correspondence to/from authorities and interlocutors.

Financial management

· Performs planning of expenditures together with the engineers for monthly cash-payments and issues a summary of the requirements for the administration.

· Together with the Field Engineers, follows-up on a monthly basis the financial status of the projects (including all contracts or POs signed as well as planned / additional works) and keeps the financial status table up-dated. Sends update to engineers.

· Together with the Field Engineers, follows up the spending and planned expenses of AoE on a monthly basis.

· Report about financial situation to WatHab-Co.

Contacts with interlocutors and service providers

· Receives the visitors and contractors, registers and treats/coordinates any information with confidentiality and accuracy.

· Update the lists of interlocutors and contractors regularly.

· Interprets accurately from English to National language and vice versa during field visits and

otherwise, as required.

Reporting

· Produce the WPA monthly progress report, QSR, contribute to elaboration of bi-monthly institutional report to Geneva by providing WPA extracts and project status table.

· Compile the WOR, with inputs from engineers and propose to WatHab Co.

· Takes minutes of WatHab information/working meetings.

Ÿ General Duties

Ÿ Is aware of the delegations objectives and activities

Ÿ Understands the components of the Red Cross/Red Crescent Movement

Ÿ Applies the security rules at all times

Ÿ Respects and observes the staff regulations of the ICRC in Ukraine

Дата добавления: 2015-10-29