Job title: PA and Team Assistant - Formula E Operations Limited

Job title: PA and Team Assistant - Formula E Operations Limited

Department: Operations team reporting to the Operations Director

About Us:

Formula E is a new FIA championship featuring single-seater cars powered exclusively by electric energy. It represents a vision for the future of the motor industry over the coming decades, serving as a framework for R&D around the electric vehicle, accelerating general interest in these cars and promoting sustainability. The season runs from September 2014 through to June 2015 and the championship will compete in the heart of 10 of the world's leading cities - including Beijing, Los Angeles and London - racing around their iconic landmarks. For the inaugural season, 10 teams, each with two drivers, will go head-to-head creating a unique and exciting racing series designed to appeal to a new generation of motorsport fans.

Key responsibilities include, but are not limited to:

· Coordinating the day-to-day activities of the Operations Director and his senior management team, manage calendars, schedule meetings, conference calls and other appointments, and make appropriate travel and accommodation arrangements.

· Greet visitors in person or on the telephone. Answer or direct inquiries on behalf of the Operations Director and team if they are travelling at races.

· Process expense reimbursement and reconcile credit card statements

· Responsible for Operations document management; electronic and paper filing systems, Minutes, etc.

· Maintain and keep Operations Director files, documentation and other important records up-to-date and current.

· Maintain an accurate database of contacts, routinely scanning business cards and importing into Outlook and locate missing information by utilizing all resources.

· Provide administrative support to senior management team in Operations as directed

· Assist in coordination of presentations the Operations Director must make with key communications staff for SMT and other meetings.

· Assist in coordination and assembling of materials where appropriate.

· Other duties as assigned by the Operations Director

Person specification

This person must be exceedingly well organised, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with staff (at all levels), contractors in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. This person much also expect to work long, sometimes unsociable hours including several weekends a year.

Qualifications:

· Professional experience as Team Admin Assistant or PA

Experience:

Essential:

· Native or bilingual proficiency in English language written and verbal communication skills

· High level of initiative and capable of working on their own or with a variety of people and always in a professional manner.

· Strong decision-making ability,

· Accurate attention to detail

· Proven excellent organisation skills and attention to detail, including strong admin/office/IT skills

· Be able to work to very tight deadlines in a high pressured environment.

Desirable:

· Another language

· Shorthand skills

· Motorsport industry and event knowledge preferable

Location: London based, but travel may be required.

Due to the number of applications – ONLY successful applicants will be contacted by the client.

PLEASE NOTE: It is unlawful to employ a person in a UK-based job who does not have permission to live and work in the UK. You should make yourself aware of how immigration laws apply to your situation before applying for any jobs.Formula E is an Equal Opportunity Employer. We offer a unique opportunity, a competitive salary and an environment that inspires innovation and supports professionals to perform at their best in their chosen fields.

Дата добавления: 2015-11-04