Business Meeting Minutes

Business Meeting Minutes

Word	Meaning
A.G.M.	Annual General Meeting
absentee	Person not at the meeting, not present.
agenda	Written list of points to be discussed at a meeting.
alternative	Choice of two or more possibilities.
attendee	Participant or person attending a meeting.
casting vote	Deciding vote, usually by the Chairman, when votes are in equal number.
chairman / chairperson	The person who conducts the meeting.
clarify	Make something clearer by giving more information.
conference	Formal meeting for discussion or exchange of views.
conference call	Telephone call between three or more people in different places.
consensus	General agreement.
deadline	Future date at which something must be done.
decision	Reach a conclusion or resolution concerning future action.
i-conference	A meeting or discussion between two or more people via the internet.
interrupt	Stop a person who is speaking in order to say or do something.
item	A separate point for discussion on an agenda.
main point	What is most essential.
Minutes/Protocol	A written summary of the proceedings at a meeting.
objective	What is aimed at, what one wants to achieve or obtain.
point out	Draw attention to something e.g. point out an increase in demand.
proposal	A course of action put forward for consideration; to make a proposal.
proxy vote	A vote cast by one person for another.
recommend	Advise a course of action; make a recommendation.
show of hands	Raised hands to express agreement or disagreement in a vote.
summary	A brief statement of the main points.
task	A piece of work to be done; to assign a task to someone.
unanimous	In complete agreement.
video conference	Conference linking people in different locations by satellite, TV, etc.
vote	Express one's agreement or disagreement; to cast a vote.

General Guidelines for Business Minutes:

Date:

Location:

Chaired by:

Names of People who attended the Meeting

Names of People who were Absent

Agenda

Discussions

Decisions made

Actions agreed upon

Who is to complete the actions?

Person responsible and Deadline

Next Meeting

Date and Time

Location

Name of the Person Taking the Minutes

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Samples of Minutes

Park Avenue Writers Meeting – 08 August 2012

Meeting called to order at 4:30 pm by meeting chair Jessalyn Boyce.

Members present:

Chair - Jessalyn Boyce
Grace Grayson
Natalie Wilcox
Jon Mitchell
Luna Stanford
Sierra Winchester
Adam Monroe
Dick Richards
Nick Nicholas

Members absent:

Andrew Anderson

Reading of Agenda

● Motion: To approve the agenda for 08 August 2012
Vote: Motion carried
Resolved: Agenda for the meeting on 08 August 2012 approved without modification

Approval of Minutes

● Motion: To approve the minutes for 01 August 2012
Vote: Motion carried
Resolved: Minutes from the meeting on 01 August 2012 approved without modification

Business

● Motion from Jon Mitchell: To select Luna Stanford’s manuscript for critique
Vote: 6 in favor, 2 against, 1 abstain
Resolved: Motion carried; Luna Stanford’s manuscript accepted for critique

● Motion from Luna Stanford: To replace the meeting table using committee funds
Vote: 3 in favor, 4 against
Resolved: Motion failed
Amendment: Nick Nicholas volunteered to repair the table at no cost

● Motion from Sierra Winchester: To subscribe to Writer’s Digest using committee funds
Vote: Motion carried
Resolved: Subscription to Writer’s Digest to be purchased using committee funds.
Amendment: Subscription will be in the name of Chair Jessalyn Boyce at special two-year rate

Meeting adjourned at 5:15 pm.

Minutes taken by: _______________________

Date: _______________________

Дата добавления: 2015-09-29