Writing letters

		FAR EASTERN AIRWAYS COMPANY Ltd Regent House, 5th Floor, 12/16 Haymarket, London W1V 5BX Administration: 020 7285 9981 Reservations: 020 7564 0930 Fax: [phone]   Mr Roberto Garcia date 15 February 2000 Universal Imports 28 Whitechapel Court London Е10 7NB   Dear Mr Garcia   Re: Roxanna Garbey   Roxanna Garbey has been accepted for a position as Passenger Service Agent with Far Eastern Airways at Gatwick Airport.   In order for Roxanna to work at Gatwick, she must have a special PASS which would permit her to visit high security areas. She has given your name as a reference.   I would appreciate it if you could complete the enclosed form and return it to us as quickly as possible. She is due to start work with us on 15 March, but can only do so after we receive your reference.   Thank you for your cooperation. I enclose a stamped addressed envelope.   Yours sincerely   J. P. Dent   J. P. Dent (Mr) Personnel Manager position   Enc: 1 reference form 1 stamped addressed envelope

letterhead

receiver’s

name and

address

opening

salutation

references

body of

letter

closing

salutation

signature

name

enclosure

1. Addresses

If the letter is written on paper without a letterhead, the sender’s address is on the right-hand side. Don’t write the sender’s name over the address. The name and address of the person receiving the letter are on the left.

2. Date

The date can be written in a number of ways:

September 7^th	7^th September
September 7	7 September

We do not usually write the 7^th of September or Semptember the 7^th (although this is what we say).

In Great Britain 7/9/91 = 7 September; in the USA it means 9 July. Be careful!

3. Opening

There are several ways of starting a letter:

Dear Sirs – when writing to a company or organisation

Dear Sir/Madam – when you know the position, to cover both sexes

Dear Sir – to a man if the name is unknown

Dear Madam – to a woman if the name is unkown

Dear (name) – you know the person's name

Common titles

Mr – for men

Mrs – for married women

Miss – for unmarried women

Ms – for women, if you don't know or prefer not to specify marital status

Never write Mister.

If you know the person well, you can of course use the first name (Dear James, Dear Sarah, etc.) but not both first name and surname. Don’t write Dear Sarah Jones.

Note also that you mustn’t write Dear Friend.

4. Closing a letter

There are a number of choices:

Yours faithfully – if you do not know the person's name

Yours sincerely – if you know the person's name

Yours truly	are common (especially in AmE)
Sincerely (yours)
Very truly yours

Finally sign the letter, and then print your name and position under your signature.

Abbreviations

Re. reference (regarding)

pp. (on behalf of) when you sign the letter for someone else

enc:/encs: documents are enclosed with the letter

FAXES

It is a good idea to include the following statements in your fax (place them at the bottom of each page):

This fax may contain confidential information. If you are not the intended recipient, advise the sender and destroy this document.

If you do not receive all pages, or any pages are illegible, please phone (number) immediately.

Дата добавления: 2015-08-27