Model of designing a work in our club follows several simple principles.

1. 5W1H principle:
*What? (First part of concept is meant to clearly show the goal of particular event or an operation. Clear image of success and result);
*Why? (Second part of 5W1H is meant to provide clear understanding why particular operation needs to be done, the logic of doing it);
*When? (Third part is meant to establish clear time frames for performing operation and organizing it, and provides with alternatives of time resources)
*Who? (This part is meant to divide responsibilities of multi-operational events, coordinate the workload among the responsible team);
*Where? (Another part of this concept is meant to provide with necessary information about locations of resources and operations);
*How? (Final part is meant to provide executors of event with necessary tools and resources);

2. Alternative Plan principle:
*Any plan or strategy must have at least two alternative algorithms directing to the same goal; (Writing down 3 plans on the meeting)
*Reminding early is crucial for monitoring and high-quality performance of any operation (sending whatsapp messages and emails);

3. Report and Final Analysis principle
*Every event, meeting, operation is registered in hard or electronic form (paper document or a word/excel file);
*Every event is analyzed based on result, for further development (report after each event in a word form)

4. Creativity and Collective Intelligence principle
*Decisions and plans must be discussed by all responsible group members (making decision about financial part of an event is done by all responsible group);
*Creativity even in the most basic operations (always questioning and criticizing every action, searching for better ways of doing the same things);

5. “Better done, than perfect” principle
*Expectations of a results of any event are at minimum rate (if plan A did not work, switch to plan B, if plan B did not work, switch to plan C);

Resources (time) required for functioning in club

1. Instructor of Club
*Time: 1 hour 20 minutes (1 hour community, 20 minutes organization team report) + 15 minutes for mails per week;

2. Advisor of Club
*Time: 30~50 minutes per week – students projects and ideas design;

3. President of Club
*Time: 3,5 hours per week + time for communities and association activities;
*Extra time for social activities and seminars;

4. Vice Presidents (Quality Control Committee)
*Time: 2,5 hours per week + time for communities and association activities;
*Extra time for social activities and seminars;

5. Member of Organization Team
*Time: 1,5 hours per week+ time for communities and association activities;
*Extra time for social activities and seminars;

6. Member of Community and Association
*Time: 1 hour per week + time for communities and association activities;
*Extra time for social activities and seminars;

7. Active Club Member (Freshman)
* 20~30 minutes per week for organizational help;
*Extra time for social activities and seminars;

8. Club member (Participant)
*Time for social activities and seminars;

9. Guest of the club (Trialist)
*Time for social activities and seminars;

AWARDS&Disciplinary action

Awards

1. Successful fulfillment of an operation as a part of the event (minimum 70% quality in report)
1^st time – public praise on club meeting;
2^nd time - getting Super Man/Lady status for one week (badge)
3^rd time - bracelet of Global Vision Club;

2. Successful management of an event (whole plan) (minimum 80% quality in report)
1^st time – song performed by organization team;
2^nd time – free lunch with organization team;
3^rd time – t-shirt of Global Vision club;

3. Successful creative work on university level in community or association – free social activity (see “Activities” part);

Disciplinary Action (is taken when club members systematically fail to perform their duties)

1. Refusing to execute one’s duty in succession:
1^st time – oral warning, quality control committee (how can I help?);
2^nd time – public discussion on the meeting (how can we help?);
3^rd time – discussion with president of the club (final decision);

2. Missing meetings in succession:
1^st time – oral warning, quality control committee (how can I help?)
2^nd time - public discussion on the meeting (how can we help?);
3^rd time – discussion with president of the club (final decision);

3. Moral or Ethical disrespect:
1^st time – oral warning, quality control committee (how can I help?)
2^nd time – public discussion on the meeting (how can we help?)
3^rd time – discussion with president of the club (final decision);

Note:
*one disciplinary actions cancels progress of praises;
*payment for awards is made from club’s budget;

Media

1. “Whatsapp” groups
*Everyday management and communication;

2. “Facebook” page
*Main source of informational basis in the club;

3. “Twitter” page
*Alternative source for club communications;

4. “Dropbox” database
*Online archive of a club;

5. “Skype” accounts
*Online conferences of a club’s management team;

6. “vk” page
“International alternative source of information for our colleagues in other countries”

FInances and Club fees

1. Instructor of Club
Participation is fully free.
*Membership donation is not paid

2. Advisor of Club
Participation is for full price.
*Membership donation is not paid

3. President of Club
Participation is for full price.
*Membership donation is paid (10).

4. Vice Presidents (Quality Control Commitee)
*Participation is for full price.
*Membership donation is paid (10).

5. Member of Organization Team
*Participation is for full price.
*Membership donation is paid (10).

6. Member of Community and Association
*Participation is for full price (except activities organized by community or association)
*Payment is made upon the request of financial manager.

7. Active Club Member (Freshman)
*Payment is made upon the request of financial manager.

8. Club member (Participant)
*Payment is made upon the request of financial manager.

9. Guest of the club (Trialist)
*First 2 weeks (trial) of the guest is free. That is, club guest can participate in some activities without any payment.
*Participation as a Trialist is limited (20 people maximum).

Note:
*University Club is type of nonprofit organization, which requires documentation of all financial transactions;
*Refund is made only one day (24 hours) before the exact time of an event;

Documentation

1. Every event has an official plan (document) and a report;

2. In order to become a full member of our Club, one must sign a “GVC - Membership contract”.

3. In order to cancel participation in the club, one must submit the “Contract cancellation letter”

4. List of GVC official documents:
*”GVC - Membership Contract”
*”Contract cancellation letter”
*”GVC - Activity”
*”GVC - Project”
*”GVC - Seminar”
*”GVC - Community/Association”
*”GVC - Report”

Meetings and online COMMUNICATIONS

In vision of GVC, meetings are real models of a “ collective mind ”. Meetings help [who?] to share ideas, organize them, and shape them into a final plan with countable operations and specific results. There are several types of meetings:
*Instructor meetings [Bi-weekly meetings, 20 minutes, in person];
*Advisor meetings [Made upon request, 20~30 minutes, in person];
*Management team meetings [Weekly meetings, 30~40 minutes, in person/online];
*Communities/Associations meetings [Weekly meetings, 60 minutes, in person/online];
*Active club members meetings [Once in a month, 40 minutes, in person/online];
*General club meetings [Once in a month, 50 minutes, in person];

Main concepts of a meeting in GVC:

1. Agenda

*There is an agenda on each meeting (topics to plan and discuss);
*Meeting is finished and started by the leading club member;

2. Operationalization
*Every plan/strategy is made upon observable and measurable operations;

3. Timing
*Every meeting must take as minimum time as possible;
*Every participant of a meeting is given only one minute to talk;

4. Results
*In the end of every meeting results are concluded (either positive or negative) and written down in a report;

Calendar

Approximate number and types of events in GVC is planned in the beginning of an academic year. You can find out the plans of GVC, or plan for a year, month, and week from a management team member.

Seminars

In Global Vision Club, we care about the future of university students. We find and provide opportunities for personal and professional growth. Here is what a student can gain from his/her participation in our club’s activities:
*Certificates and Participation notes;
*Extra points and advantages for some classes, which are related to seminar, conference, research etc.
*Enhance one’s CV;

Дата добавления: 2015-11-14